Agenda Timebox Planner
Distribute a fixed meeting length across purposeful phases. Use the free private browser tool, then learn how to apply its result.
For the thinking behind this workflow, use the how to timebox a meeting agenda.
Free to use. No account required. Your entries stay in this browser and are not submitted to Meet You.
Your result
Complete the fields, then create a result you can copy into your working document.
When this tool helps
Use the planner when a workshop or decision meeting must balance context, exploration, choice, and a reliable close. It helps expose a plan that gives every minute to presentation and none to group work.
How it works
Fix the real duration
Start with the time people can actually give rather than the amount of content available.
Allocate by kind of work
Keep context short, allow enough exploration to surface options, and reserve explicit decision time.
Protect the close
Leave a final block to read back the result, owners, due points, and unresolved questions.
How to read the result
Treat the output as a budget. During the meeting, move the cut line or defer a lower-value item instead of silently taking time from the decision and close.
Know the limit: Percentage allocations cannot predict conflict, access needs, technical delays, or the complexity of a specific decision. Add a buffer when uncertainty is high.
Put the output to work
Copy the draft into the shared workspace your team already uses. Let the people involved correct it, keep the final version beside the relevant evidence, and link the result from the meeting record. For the full method, read How to Timebox a Meeting Agenda.
Common questions
Specific answers about the calculation, privacy, and limits of this tool.
What happens if the percentages add up to more than 95 percent?
The planner scales the three working phases down in proportion and protects at least 5 percent for the close. The result explains when that adjustment was made.
Does the timebox planner adjust during a live meeting?
No. It creates a draft time budget. A facilitator still needs to watch the room, move the cut line, and defer lower-value work when conditions change.